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Step-by-Step Guide to Fill Ration Card Forms in West Bengal

Posted on by PVC CARD PRINTING
step by step guide to fill ration card forms in west bengal
16
Feb

The West Bengal Food and Supplies Department has introduced various forms to help residents apply for, update, or correct their ration cards under the Public Distribution System (PDS). Understanding which form to use and how to fill it is crucial for a hassle-free application process. This guide provides a step-by-step breakdown of the most commonly used ration card forms in West Bengal.

List of Ration Card Forms in West Bengal

Form Number Purpose
Form 3 Application for a new ration card for families shifting to West Bengal from another state.
Form 4 Application for a new ration card due to division/splitting of family.
Form 5 Application for a duplicate ration card in case of loss, damage, or theft.
Form 6 Application for modification or correction of details in an existing ration card.
Form 7 Application for the surrender of a ration card.
Form 8 Application for the inclusion of new members in an existing ration card.
Form 9 Application for the deletion of a member from an existing ration card.
Form 10 Application for a change of address within West Bengal.
Form 13 Application for conversion of a paper ration card into a digital ration card.
Form 14 Application for shifting a ration card from one Fair Price Shop (FPS) to another.

How to Fill Ration Card Forms: Step-by-Step Guide

General Instructions Before Filling the Forms:

  • Use black or blue ink and write in capital letters.
  • Ensure all personal details match your Aadhaar card or other ID proofs.
  • Attach supporting documents like Aadhaar card, proof of residence, passport-size photographs, and existing ration card (if applicable).

1. Filling Form 3 – New Ration Card for Families from Another State

  • Section 1: Enter head of the family’s name and details.
  • Section 2: Provide the names, ages, and Aadhaar numbers of family members.
  • Section 3: Mention the previous state and ration card number (if any).
  • Attach: Proof of residence in West Bengal, identity proof, and surrender certificate from the previous state (if available).

2. Filling Form 4 – New Ration Card Due to Family Division

  • Section 1: Mention the head of the divided family.
  • Section 2: Details of the splitting family members.
  • Attach: Existing ration card, proof of residence, and identity proofs.

3. Filling Form 5 – Duplicate Ration Card

  • Section 1: Details of the existing ration cardholder.
  • Section 2: Mention the reason for applying (e.g., loss, damage, theft).
  • Attach: FIR copy (if stolen), damaged card (if available), proof of identity.

4. Filling Form 6 – Modification or Correction

  • Section 1: Enter card details and the applicant’s details.
  • Section 2: Specify the corrections (e.g., name, age, address).
  • Attach: Supporting documents reflecting the corrected details.

5. Filling Form 7 – Surrender of Ration Card

  • Section 1: Cardholder’s details.
  • Section 2: Reason for surrender (e.g., shifting, death, duplication).
  • Attach: Original ration card and death certificate (if applicable).

6. Filling Form 8 – Inclusion of Family Members

  • Section 1: Cardholder’s details.
  • Section 2: Details of the new family members (name, age, Aadhaar number).
  • Attach: Birth certificate (for newborns), marriage certificate (for a spouse), identity proof.

7. Filling Form 9 – Deletion of a Member

  • Section 1: Ration card number and cardholder’s details.
  • Section 2: Details of the member to be removed.
  • Attach: Death certificate, marriage certificate (in case of a daughter’s marriage), or any other relevant proof.

8. Filling Form 10 – Change of Address

  • Section 1: Existing ration card details.
  • Section 2: New address details.
  • Attach: Proof of new address (e.g., rent agreement, utility bill).

9. Filling Form 13 – Paper to Digital Ration Card Conversion

  • Section 1: Existing ration card number and details.
  • Section 2: Details of family members.
  • Attach: Aadhaar cards of all members and a passport-sized photograph.

10. Filling Form 14 – Transfer to Another Fair Price Shop (FPS)

  • Section 1: Current ration card number and FPS details.
  • Section 2: Details of the new FPS.
  • Attach: Address proof for the new area.

How to Submit the Forms

  1. Visit the nearest Food Supply Office (FSO) or the official portal https://food.wb.gov.in/.
  2. Submit the filled form along with the required documents.
  3. Collect the acknowledgment receipt.
  4. Track your application status online.

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Conclusion

Understanding and filling the correct ration card form is crucial for quick processing and avoiding rejections. Whether applying for a new card, modifying details, or converting to a digital card, following the correct steps ensures a smooth experience. Upgrade to a PVC ration card for durability and convenience.

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