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How to Apply for a PAN Card for Your Business in 2025: A Step-by-Step Guide

Posted on by PVC CARD PRINTING

Introduction

A Permanent Account Number (PAN) card is essential for businesses in India. It is a 10-digit unique alphanumeric identifier issued by the Income Tax Department and is required for tax filing, financial transactions, and compliance with Indian business laws.

In this guide, we will cover why a PAN card is necessary for businesses, who needs it, and how to apply for a business PAN in 2025.

Why Does Your Business Need a PAN Card?

A PAN card is mandatory for businesses due to the following reasons:

1. Business Tax Compliance

  • Businesses must file Income Tax Returns (ITR) using their PAN.
  • Tax Deducted at Source (TDS) is linked to PAN for tax credits.

2. Opening a Business Bank Account

  • PAN is required to open a current account for business transactions.

3. GST Registration

  • Businesses must provide PAN details while registering for Goods and Services Tax (GST).

4. Import & Export Registration (IEC Code)

  • A PAN-linked Importer Exporter Code (IEC) is mandatory for businesses engaged in international trade.

5. Loan & Credit Facilities for Businesses

  • Banks and financial institutions require PAN for business loans, overdrafts, and credit approvals.

Who Needs a Business PAN Card?

The following entities must apply for a PAN card:

Business Entity Type PAN Requirement
Sole Proprietorship Uses the proprietor’s personal PAN, but a separate PAN can be obtained for tax compliance.
Partnership Firm Requires a unique business PAN.
Limited Liability Partnership (LLP) Needs a separate PAN for tax filing.
Private Limited (Pvt Ltd) & Public Limited Companies PAN is mandatory for corporate taxation and legal operations.
Trusts, NGOs & Societies Required for tax exemption claims and compliance.
Foreign Companies in India Must apply for a PAN for taxation purposes.

Documents Required for Business PAN Application

For Sole Proprietorship:

  • Proprietor’s Aadhaar Card & PAN (used as business PAN in most cases).
  • GST Registration Certificate (if applicable).
  • Bank Account Proof.

For Partnership Firms:

  • Partnership Deed.
  • Firm’s Bank Statement.
  • Proof of Business Address (Utility Bill, Lease Agreement, etc.).

For LLPs & Private Limited Companies:

  • Certificate of Incorporation (COI) issued by Ministry of Corporate Affairs (MCA).
  • Memorandum of Association (MOA) & Articles of Association (AOA).
  • Business Address Proof.
  • Authorized Signatory’s Aadhaar & PAN.

For Trusts, NGOs, Societies:

  • Trust Deed or Registration Certificate.
  • Address Proof.
  • PAN & Aadhaar of Trustees/Authorized Signatory.

Step-by-Step Guide to Apply for a Business PAN Card in 2025

Step 1: Visit the Official PAN Registration Portal

Step 2: Select the Correct PAN Application Form

  • Form 49A – For Indian businesses and entities.
  • Form 49AA – For foreign companies operating in India.

Step 3: Fill in Business Details

  • Select the Category of Business (Firm, LLP, Company, Trust, etc.).
  • Enter details such as:
    • Business Name
    • Date of Incorporation
    • Company Registration Number (CIN for Pvt Ltd, LLPIN for LLPs)
    • Registered Business Address

Step 4: Upload Supporting Documents

  • Attach required business documents (as listed above).
  • Digital Signature (for company applications).

Step 5: Pay the Application Fee

  • ₹107 – For PAN applications within India.
  • ₹1,017 – For businesses outside India.
  • Payment can be made via debit/credit card, UPI, or net banking.

Step 6: Submit & Verify the Application

  • Complete Aadhaar-based e-KYC verification for faster processing.
  • If Aadhaar-based authentication is not available, submit a hard copy of documents to the designated PAN service center.

Step 7: Track PAN Application Status

Step 8: Receive Your Business PAN Card

  • e-PAN (Digital Copy): Available within 48 hours.
  • Physical PAN Card: Delivered via Speed Post within 7-15 days.

Frequently Asked Questions (FAQs)

1. Can I Use My Personal PAN for My Business?

  • Sole proprietors can use their personal PAN for business taxation.
  • Companies, LLPs, and partnerships require a separate PAN.

2. Is GST Registration Required Before Applying for a Business PAN?

No, but GST registration requires a PAN. So, apply for a PAN first.

3. Can Foreign Companies Apply for a PAN in India?

Yes, foreign businesses need to apply via Form 49AA and provide business incorporation details.

4. How Long Does It Take to Get a Business PAN?

  • e-PAN: 48 hours
  • Physical PAN: 7-15 business days

5. Can I Get a Duplicate Business PAN if Lost?

Yes, apply for a Duplicate PAN Card online.

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Conclusion

Applying for a business PAN card in 2025 is a straightforward process that ensures tax compliance, business banking, and financial credibility.

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